At the Lunar Society, we are committed to protecting and respecting your privacy.
Our policy is to protect your privacy when using our website, social media platforms and in all forms of written communication, the conditions under which we may disclose it to others and how we keep your personal information secure.
Who are we?
The Lunar Society is a registered charity in England and Wales. Our aim is to provide a lively forum for our membership to influence change through stimulating ideas, broadening debate and catalysing action. Our registration number is 1174716 and our address is The Old School House, Chapel Lane, Wythall, Birmingham B47 6JX.
How do we collect information from you and what type of information do we collect from you?
The information collected from our members and users is used to communicate with you on a regular basis to inform you of the various programmes, events and activities that are related to The Lunar Society. We collect information from our members and users via membership forms, online event bookings and surveys (where appropriate) in order to further develop and improve our programmes and events and to help us progress the work The Lunar Society. We also collect data from members and users of the website via online membership forms, donation forms, event registration forms and by email, that could be used to identify you as an individual. The information you provide will be your email address, your name, postal address and your telephone number(s).
If you choose to pay online to The Lunar Society for event bookings and membership, then your financial information is only provided to and used by our third party payment processors, PayPal, as this is the only means of payment available on our website. PayPal may collect additional information from you, to include your name, credit card number and address .For those not wishing to use PayPal you can contact our office for alternative methods of payments such as bank transfer or cheque.
When you visit our website, we may also collect information such as your IP address and information about your visit, the pages viewed and the browser used.
We will use your personal data in order to provide information to you about our programmes, events and activities and invite you to events and to participate to fulfil your requests for information from us and to assist in progressing the work of The Lunar Society. We may use your information to contact you from time to time about The Lunar Society and to gather further information and feedback from you.
You may request that we stop using your personal data in this way at any time by contacting us using the details below. However, please note, if you withdraw your consent it may prevent us from sending you up to date information on The Lunar Society or providing you with a service.
Your personal information will be held securely and will be safeguarded against unauthorised use, disclosure, alteration or destruction.
When we use Third Parties, we disclose only the personal information that is necessary to deliver a service or provide any membership benefits and we have a contract in place that requires them to keep your information secure and not use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to by law.
International Transfers of your personal data
We will not transfer your personal data to a third party in countries outside the country in which your data was collected .Such organisations will process your personal data in accordance with the laws to which they are subject to and by providing us with your personal data you expressly consent to such transmission.
Retention of Personal Data
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We retain all data collected for as long as is necessary for a relevant activity, for the purpose of any relevant contract you hold with us, whilst you continue to actively be a member of The Lunar Society or until you request us to remove your details from our records.
All data held is protected using up to date industry standard procedures to keep it safe and secure and to prevent loss or unauthorised access.
It is your responsibility to ensure that any personal data you have submitted to us is accurate and up to date. To update any of your information please contact us using the details below.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the work we do or about the Lunar Society, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email on firstname.lastname@example.org or telephone on 01564 82 1582.
How can you access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please contact us at the details below.
You have the right to ask for a copy of the information the Lunar Society holds about you.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.
You have the right to complain to the Information Commissioner’s (ICO) Office if you think there is a problem with the way in which the Lunar Society is handling your information. To contact the ICO, please call 0303 123 1113 or visit their website at https://ico.org.uk/ . We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
The Lunar Society
The Old School House
Birmingham B47 6JX
Tel: 01564 82 1582